POSITION SUMMARY

• The Administration and Logistics Officer will provide the location office with quality facility management; including liaising with heads of units/departments and staff to identify their facilities related requirements
• Propose and manage cost-effective solutions; supporting the work of the Administration & Logistics Unit in service monitoring and supplier management, ensuring that the required standards are maintained
• Provide Administrative support to enable departments to function effectively and efficiently
• Supervise Drivers, cleaners and security personnel within the location
• Coordinate and provide logistical support for Project activities, including travel arrangements, visas, field visits, and counterpart or IOR visits
• Coordinate events such as conferences, workshops, seminars and meetings.
• Ensures the location office and its environment is kept clean and tidy at all times
• Ensures that the location’s facility management practices conform to standard Health, Safety and Environmental risk practices
• Oversees and ensures the location office implements first-class maintenance, and management culture for all assets
• Ensures effective inventory administration
• Coordinates routine infrastructure and inventory audit

QUALIFICATIONS, EXPERIENCE AND SKILLS

• HND/BSC Degree in Business Administration or related disciplines
• 2 years proven experience in a similar role preferably within an INGO.
• Ability to work through stringent deadlines with acute attention to detail
• High standards of integrity; professionalism and impartiality
• Must be able to exhibit high level of confidentiality
• Well-developed organizational and file management skills
• Working knowledge of the global leading practices in facility management, fleet management, general administration, and supplier management
• In-depth understanding of the global requirements regarding Safety, Health and Environment (HSE) in the work place
• Deep understanding of the supplier selection process and the various suppliers available locally and internationally.
• In-depth knowledge and understanding of administrative practices, principles and techniques

Ability to perform baseline record and bookkeeping functions