Responsibilities

• The Vendor Management Officer will be responsible for managing 3rd Party vendor related activities as well as provide updates and information to the Sales/Technical Sales Team.

Other deliverable include:

• Ensure that vendors are paid within contracted timelines
• Ensure that all requests via email/phone for quotes/pricing are attended to within 24 hours
• Enforce penalties on SLA non-compliance in line with signed contractual agreements
• Sync of Billing Commencement Dates in order to reduce credit exposure with 3rd Party
• Review and Reconciliation of all vendors invoices and prompt signoff of vendor related documents as required
• Purchase Order Processing for new orders and ensure timely processing of orders placed with the procurement team
• Ensuring an updated database of the 3rd Party COS sheet (updating of new orders +suspension/cancellation of existing orders) in order to effectively track and determine monthly 3rd Party spend.
• Liaising with respective internal teams to early identify of payment defaulting customers having 3rd party dependencies, and immediate suspension/termination with 3rd Party vendors to reduce credit exposure
• Provide adequate information of all 3rd party orders to the Procurement, Finance and Sales team, as well as other cross functional units requiring respective information to enable efficient job functions.

Qualifications, Skills & Competencies

• Bachelor's Degree: Second Class Upper
• Degree Finance or Finance related course is a plus
• Analytical Thinking
• Excellent oral and written communication skills
• Proven ability to effectively manage competing priorities;
• Exposure to technical basics would be an added advantage;
• Candidate must be able to work under pressure with keen attention to detail.
• Competency in the use of Microsoft Excel, however proficiency in Microsoft Excel is a must.
• Relationship Management
• Time & Self-Management skills
• Exceptional judgment and strong initiative;
• Strong inter-personal and team working skills;

Demands of the Job

• Proficient negotiation skills
• Ability and willingness to work long hours and meet tight deadlines.
• Ability to work with minimum supervision and understands task ownership
• Constant awareness of sensitivity and confidentiality involved in the function.
• Excellent team working ability.
• Applicant must be tenacious, outspoken and firm yet respectful