Job Overview / Summary

• The Finance Officer reports to the Finance and Administrative Manager in managing all aspects of day-to-day operations of accounting department assisting in the implementation of Finance policies, procedures and systems and ensuring compliance with IRC procedures and guidelines.

Major Responsibilities

• Allocate all staff cost according to their time sheets, as well as, all shared program cost to the grants according to the monthly cost allocation percentages.
• Manage all aspects of day to day operations of accounting department.
• Assist in the implementation of Finance policies, procedures and systems.
• Ensure compliance with IRC procedures and guidelines.
• Review all payment documents for proper and adequate back up.
• Prepare & review requests from the cash assistance program & reconcile them with the bank
• Conduct a time sheet audit for country office from time to time.

Data Entry / Accounting Records:

• Review expenditure spreadsheet
• Maintain subsidiary ledgers for advances, receivables and payables
• Verify completeness and accuracy of all accounting documents.
• Execute a weekly back-up of all financial ledgers on every last business day of the week Payroll and Taxes.
• Review the national staff payroll that is prepared by HR, for calculation accuracy and completeness.
• Record the national payroll; ensure standard financial controls are maintained and that all payments are accurate and legitimate Bank Operations.
• Process cash withdrawals from the bank and ensure timely bank payments
• Liaise with bank officials in order to ensure uninterrupted bank services.
• Obtain monthly bank statements in the first week of the following month for all bank accounts.
• Prepare monthly bank reconciliation schedules.
• Cash Operations / Preparation of Vouchers.
• Ensure internal control procedures are followed for all cash disbursement, exchanges, receipts and transfers.
• Inform Finance Coordinator and Finance Manager of all discrepancies.
• Ensure that cash payments are reduced as much as possible.

Other:

• Assist the Finance Coordinator/Finance Manager in responding to internal and/or external audit requests.
• Provide training to program staff on finance issues.
• Prepare monthly balance sheet reconciliation reports.
• Assist the Finance Coordinator/Manager in donor reports preparation.
• Review all Purchase Orders and Purchase Requests for proper coding and budget adequacy.
• Liaison with Supply Chain, Administration and Program.

Job Requirements
Qualifications:

• HND or Bachelor’s Degree in Accounting from recognized College/Institutions.

Experience:

• Minimum of Three (5) years of professional accounting experience.
• Computer literate with significant knowledge/experience in excel and ERP-Integra
• INGO Finance experience is highly desired.

Skills:

• Able to work in a high-pressure situation, solve problems and resolve conflicts.
• Able to independently organize work, prioritize tasks and manage time.
• Strong interpersonal skills, able to coach and support others.
• Self-motivated, honest, highly responsible, and punctual.
• Excellent verbal and written communication skills, fluent in written and spoken English.
• Fluency in local context language is highly desirable.