Role

• The HR and Admin Officer is responsible for the employee life cycle management of staff. He/she will work in close collaboration with the HR team ensuring compliance with CBI internal policies and international best practices and the deployment of HR initiatives and assist in day-to-day office operations.

Responsibilities

• Ensure that HR databases and follow-up tools are updated on a regular base, including but not limited to Payroll, Leaves Follow-up, Recruitment follow up and Organizational Chart
• Follow up of administrative documents and track personnel files deadlines (probation period, appraisals, contracts, amendments, ID cards etc…)
• Follow up of attendance, days off and leaves
• Ensure fulfilment of salaries’ process (salary advances, pay slips signatures…)
• Ensure the preparation of contracts (new recruitments, contract extensions or renewals) and the awareness of the employees of contract terms and conditions, internal HR policy and CBI other policies
• Ensure the proper filing of all recruitment files
• When requested, s/he will support other bases in all recruitment processes and ensure they are in compliance with the CBI’s recruitment procedure.
• Publish and remove job adverts.
• Schedule job interviews and contact candidates as needed
• Prepare reports and presentations on HR-related metrics like total number of hires by department.
• Respond to employees’ questions about benefits.
• Supporting the development and implementation of HR initiatives and systems
• Providing counseling on policies and procedures
• Being actively involved in recruitment by preparing job descriptions, posting adverts and managing the hiring process
• Develop training and development programs
• Assist in performance management processes
• Support the management of disciplinary and grievance issues
• Review employment and working conditions to ensure legal compliance.
• Analyzes trends in compensation and benefits; researches and proposes competitive base and incentive pay programs to ensure the organization attracts and retains top talent.
• Creates learning and development programs and initiatives that provide internal development opportunities for employees.
• Oversees employee disciplinary meetings, terminations, and investigations.
• Maintains compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance.
• Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law.
• The tasks and responsibilities defined in this job description are non-exhaustive and can evolve depending on the project’s needs. The employee could be requested to perform other tasks as his/her line manager may judge necessary.

Requirements

• B.Sc in Human Resources Management or relevant field
• Work experience as an HR & Admin Officer, HR Administrative Assistant or similar role
• Familiarity with Human Resources Information Systems (HRIS)
• Basic knowledge of labor legislation

Skills Required:

• Experience using spreadsheets
• Good organizational skills
• Good verbal and written communication skills.

Interested and qualified candidates should send their CV and Cover Letter as a single PDF document to:
recruitment.carebestinitiative@gmail.com
using the Job Title as the subject of the email.