General Objective

• PUI is now looking for its Program team anAir Cargo Consolidation Project Manager (National).
• Under the supervision of the Logistics Manager, the Logistics Officer ensures and supports the Logistics Manager on the maintenance, security and follow up of PUI equipment, goods and premises.
• He supports tin activities linked to fleet, assets, movement, IT, communication and reporting according to PUI standards and procedures in order to ensure optimal running conditions of logistic activities.
• He / She works under direct supervision of the Logistics Manager.

Responsibilities and Tasks 

• M&E: she/he will participate in implementing some M&E field-related activities;
• Accountability: she/he will participate in implementing all accountability-related activities;
• Learning: she/he will participate in implementing learning-related activities

Specific Objective and Linked Activities
Equipment:

• Dispatch the equipment on the base according to the needs, and update the equipment list accordingly
• Ensure that the assets are properly maintained and maintenance intervals and procedures are respected
• Monitor and facilitate repair orders
• Records all PUI equipment in the Equipment follow-up sheet
• Ensures that all allocated equipment are duly recorded in the staff asset form
• Follow-up the maintenance of all equipment according to the planning and PUI procedures
• Ensure the correct use of all equipment and provide training to PUI staffs or contractors if necessary
• Communicate equipment needs and damages to the Deputy logistics Manager.
• Inform his/her direct supervisor in the event of an incapacity to carry out the work requested which requires the intervention of a daily worker or specialized technician
• Ensure the equipment and machines used by teams are cleaned and kept in good condition.

Fleet:

• Assist the Deputy Logistics Manager to ensure that the administrative documents for all vehicles are available, filed and monitored
• Help in organizing the schedule of vehicle movements with the programme teams
• Assist the Deputy Logistics Manager to report all cars incidents and prepare the reports.

Ensuring the Movement Management:

• Makes bookings in collaboration with the Logistics Officer at Coordination for staff movement as required either on UNHAS or on local commercial flights
• Make sure there is a proper management and planning of vehicle movement for airport pick up and drop off.
• Assist in updating the movement board daily
• Receives weekly movement plans for the week from all teams

IT / Communication:

• Follow-up and update communication credit for the whole mission
• Communicates maintenance needs of all IT equipment (computers, printers, etc.) and proposes solutions to the Deputy Logistics Manager
• Assist workers or specialized technicians if needed
• Follow up the quality-of-service provision for internet and equipment maintenance.

Documentation and Reporting:

• Give daily reports to the Deputy Logistics Manager about the progress of the logistics activities
• Archive and centralize logistics files related to his domain.

N.B: The tasks and responsibilities defined in this job description are non-exhaustive and can evolve depending on the project’s needs.

Qualification and Required Skills
Mandatory Requirements:

• Language skills: English / Hausa / Kanuri
• Education Degree: Diploma or Graduate in Logistics, Engineering, Business or any other professional qualification.
• Work experience: Minimum 1 year with INGO and 6 months in a logistics related field
• Knowledge & skills:
  • Team Management
  • Logistical skills
  • Administrative and Management skills
  • Knowledge of procedures: institutional donors (UE, OFDA, ECHO, AAP, UN agencies …)
  • Knowledge in Logistics procedures & Value Chain management
• Computer skills: Pack Office and any other software.

Assets:
Transversals Skills:

• Commitment to the NGO values and principles
• Initiative’s taker
• Independent worker
• Rigor
• Honesty
• Fixability.