Logistics Officer

at Premiere Urgence Internationale
Location Lagos, Nigeria
Date Posted September 7, 2021
Category Logistics
Job Type Full-time
Currency NGN

Description

General Objective

  • PUI is now looking for its Program team anAir Cargo Consolidation Project Manager (National).
  • Under the supervision of the Logistics Manager, the Logistics Officer ensures and supports the Logistics Manager on the maintenance, security and follow up of PUI equipment, goods and premises.
  • He supports tin activities linked to fleet, assets, movement, IT, communication and reporting according to PUI standards and procedures in order to ensure optimal running conditions of logistic activities.
  • He / She works under direct supervision of the Logistics Manager.

Responsibilities and Tasks 

  • M&E: she/he will participate in implementing some M&E field-related activities;
  • Accountability: she/he will participate in implementing all accountability-related activities;
  • Learning: she/he will participate in implementing learning-related activities

Specific Objective and Linked Activities
Equipment:

  • Dispatch the equipment on the base according to the needs, and update the equipment list accordingly
  • Ensure that the assets are properly maintained and maintenance intervals and procedures are respected
  • Monitor and facilitate repair orders
  • Records all PUI equipment in the Equipment follow-up sheet
  • Ensures that all allocated equipment are duly recorded in the staff asset form
  • Follow-up the maintenance of all equipment according to the planning and PUI procedures
  • Ensure the correct use of all equipment and provide training to PUI staffs or contractors if necessary
  • Communicate equipment needs and damages to the Deputy logistics Manager.
  • Inform his/her direct supervisor in the event of an incapacity to carry out the work requested which requires the intervention of a daily worker or specialized technician
  • Ensure the equipment and machines used by teams are cleaned and kept in good condition.

Fleet:

  • Assist the Deputy Logistics Manager to ensure that the administrative documents for all vehicles are available, filed and monitored
  • Help in organizing the schedule of vehicle movements with the programme teams
  • Assist the Deputy Logistics Manager to report all cars incidents and prepare the reports.

Ensuring the Movement Management:

  • Makes bookings in collaboration with the Logistics Officer at Coordination for staff movement as required either on UNHAS or on local commercial flights
  • Make sure there is a proper management and planning of vehicle movement for airport pick up and drop off.
  • Assist in updating the movement board daily
  • Receives weekly movement plans for the week from all teams

IT / Communication:

  • Follow-up and update communication credit for the whole mission
  • Communicates maintenance needs of all IT equipment (computers, printers, etc.) and proposes solutions to the Deputy Logistics Manager
  • Assist workers or specialized technicians if needed
  • Follow up the quality-of-service provision for internet and equipment maintenance.

Documentation and Reporting:

  • Give daily reports to the Deputy Logistics Manager about the progress of the logistics activities
  • Archive and centralize logistics files related to his domain.

N.B: The tasks and responsibilities defined in this job description are non-exhaustive and can evolve depending on the project’s needs.

Qualification and Required Skills
Mandatory Requirements:

  • Language skills: English / Hausa / Kanuri
  • Education Degree: Diploma or Graduate in Logistics, Engineering, Business or any other professional qualification.
  • Work experience: Minimum 1 year with INGO and 6 months in a logistics related field
  • Knowledge & skills:
    • Team Management
    • Logistical skills
    • Administrative and Management skills
    • Knowledge of procedures: institutional donors (UE, OFDA, ECHO, AAP, UN agencies …)
    • Knowledge in Logistics procedures & Value Chain management
  • Computer skills: Pack Office and any other software.

Assets:
Transversals Skills:

  • Commitment to the NGO values and principles
  • Initiative’s taker
  • Independent worker
  • Rigor
  • Honesty
  • Fixability.
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