Job Summary

• The Procurement Officer is primarily responsible for the asset inventory. Under the supervision of the Finance Manager, the Procurement Officer has the responsibility for the management of the daily procurement activities in the School from the request to the delivery of goods, works, and services.

Job Description

• Assist in the selection of appropriate suppliers and contractors, to promote good procurement practice with due regard to sustainability, ethical purchasing standards, and costing
• Draft an appropriate service level agreement to properly evaluate the performance of suppliers, and report on this on a regular basis
• Work with internal stakeholders (teachers or operations staff) to determine procurement needs, quality, and delivery requirements
• Responsible for order placement timing, supply/demand alignment, material replenishment, and supplier performance
• Monitor, evaluate and improve supplier performance, according to an appropriate Service Level Agreement, on a continuous basis
• Coordinate annual overseas orders
• Keep daily records
• Bar code assets and update asset register
• Annual asset stocktake
• Control and monitor expenses against approved budgets
• Develop sourcing strategies
• Cost-saving budgeting and targeting
• Set and plan how to achieve supplier accreditation and service level management
• Payment terms negotiation, optimization, and management
• Maintain contracts with vendors
• Review inventory and update as required
• Receive orders from various departments
• Initiate and keep track of orders
• Receive, inspect and distribute orders
• Reconcile or resolve order discrepancies with supplies
• Monitor delivery times to ensure they are on time
• Maintain good relationships with suppliers and renegotiate prices on a regular basis
• Accounts to be submitted for payment to vendors.

Qualifications

• Basic level qualification is essential
• 2 - 5 years work experience
• Previous experience as a Procurement Officer, or similar role
• Computer literacy qualification is essential.

Requirements:

• Strong interpersonal and communication skills
• Mature, empathetic and professional
• Independent self-starter with attention to detail
• Possesses integrity and ability to maintain accurate and confidential records
• Able to collaborate with and motivate others
• Fluency in the Hausa Language
• Ability to organize workload, adapt quickly to change and deliver under the pressure of deadlines.

Salary
N50,000 - N60,000 Monthly.